Information for poster presenters
Instructions for uploading your poster are available here.
On-site posters
Poster boards are in portrait format, and authors can make use of the full dimensions of 900 mm width × 2100 mm height. We recommend producing an A0 portrait poster. Image of the poster board is shown below for your reference.
In-person poster sessions are once per day, allowing presenters to display their poster all day.
Guidance on producing an on-site poster
- Poster should be an A0 portrait poster. Poster boards will not fit a landscape poster!
In-person posters design tips
- Place the title of your abstract clearly at the top of the poster to allow viewers to easily identify your paper. Indicate the authors’ names and contact information to allow interested viewers to contact you for more information.
- Prepare all diagrams or charts neatly and legibly beforehand, in a size sufficient to be read at a distance of 1.5–2.0 m. We recommended using a minimum font size of 16pt. Use different colours (consider colour blindness) or line-types for each line or bars contained in your graph or chart.
- Organise the poster in a way that it is clear, orderly, and self-explanatory. The poster must cover the same content as the abstract. Label different elements as 1, 2, 3, or A, B, C. This will make it easier for a viewer to follow your display.
- Include the background of your research followed by results and conclusions. The success of a poster presentation is contingent on how well you convey the information to an interested audience.
- On-site presenters are requested to also upload their poster as a presentation file. The live presentation file must be uploaded at least 24 hours prior to the session’s start. This way it is ensured that virtual participants will also be able to see the on-site posters linked in the programme.
Display and attendance time
- Presenters should hang their poster up in the morning of their presentation day, and at the latest by 10:30
Local poster printing services
- Opening hours: 9:00-22:00 (weekdays), 10:00-19:00 (Sat. and holidays)
- Access: about 20 minutes from ICC via Subway Karasuma Line
- Opening hours: 9:00-19:00 (weekday), 9:00-18:30 (Sat.)
Virtual posters
Virtual posters have a reserved virtual poster board in HyHyve, the virtual poster session software we will using during CMIP 2026. A link to access to the HyHyve space will appear in the programme of the session.
Virtual posters much be uploaded by 6th March 2026.
Guidance on producing a virtual poster file
- Must be a .pdf file
- We recommend you use a 16:9 aspect ratio:
- Minimum width is 1000 px (24.46 cm)
- Minimum height is 600 px (15.88 cm)
- Landscape is preferable to view the full image, but portrait can be used with scrolling.
- You can use PowerPoint, Canva, or another third-party application to design and save a 16:9 image.
- Maximum file size is 5 MB.
Virtual posters design tips
- Authors may design their virtual poster according to their preference, though it is recommended that you generally follow the guidelines as for the on-site posters in terms of structuring. It is recommended to design the poster in a way that allows an easy on-screen reading by participants.
- All presenters are required to upload their poster by 6th March 2026 to Oxford Abstracts. This file will then be linked to your virtual poster board in HyHyve and linked in the session programme.
Display and attendance time
- Virtual authors do not need to “hang up” their poster in HyHyve, as the live presentation file will automatically be transferred to their assigned poster board on the day of their scheduled presentation.
- The virtual author is expected to be in HyHyve, their avatar standing beside their assigned poster board 20 minutes before the session starts, so we can address any potential technical difficulties.
Rules and guidance for giving your presentation
- All presenters and any other persons involved in live sessions, including conveners and chairpersons, must be registered for the conference to obtain physical access to the conference centre, virtual access to the Webex meetings, or HyHyve. Registration is also required for authors of solicited presentations. Without a completed registration, you will not be able to attend any event at CMIP 2026, neither in person nor virtually. The registration is also mandatory for uploading your presentation and supplementary material.
- For virtual presenters, we recommend that you find a quiet space for participating in the live session, preferably in a well-lit area and with a plain and neutral-coloured backdrop. Lighting should illuminate your face (i.e., no window or light source behind you). Please use some form of external microphone or headset during your presentation, as internal computer microphones are often not able to provide sufficient quality sound.
ECR poster competition
All Early Career Researcher presenters have been automatically entered into the ECR poster competition! During the workshop, all eligible in-person and virtual posters will be reviewed by session conveners, as well as members of our CMIP Panel, WIP and Task Teams.
Prize
- There will be one in-person winner per workshop theme (i.e. three overall winners) plus one winner from across both of the virtual poster sessions.
- Each winner will receive a certificate and a 500 EUR travel support award to attend a CMIP-relevant meeting to spend by the end of 2026.
Eligibility and criteria
- All presenters who indicated they are an ECR during CMIP 2026 registration and who are both the first author and the presenting author on their poster.
- Review forms for each presentation will be made available to all judges. These forms include a number of criteria to be evaluated by the judges. Criteria include the scientific quality of the presentation, the design, and the presenter’s ability to answer questions, with marks given from 0 to 10.
Judging
Four eligible posters from across the workshop will each win a 500 EUR travel support award: one from each workshop theme, plus one virtual poster. The posters will be judged on five criteria:
- Scientific quality: Did the presenter demonstrate that the research is rigorous, reproducible, and transparent?
- Scientific originality: Did the presenter highlight how the research is novel/innovative? Did the identify how the research makes a contribution to the field?
- Poster design: Please rate the overall aesthetic design of the poster, taking into account how well the design aided the presentation of scientific results.
- Figure design: How well were the results shown in the poster’s figures?
- Quality of scientific discussion: During your questioning, how well did the presenter respond and explain their science?
Each question is marked from one to ten.
We will have two theme co-leads for each of our workshop themes – they will review your judging submissions and decide on the final winners.